إدارة الوثائق الجارية بوحدات التنظيم و الإدارة بالأجهزة الحكومية : دراسة تطبيقية على جامعة أسيوط

Abstract EN

The study deals with the records management of organization and administration unites of government agencies: an applied study on Assiut University, and among the questions of the study: What are the categories of documents circulating in the General Administration of Organization and Administration at Assiut University, their preservation periods, and methods of preservation and retrieval? Among its objectives are to restrict the categories of documents circulating in the General Administration of Organization and Administration at Assiut University, and to set schedule For preservation of administrative age, median age, disclosure of methods of preservation and retrieval of documents of the General Administration of Organization and Administration, their reality, and planning for their future.

The study derives its importance from the importance of the organization and administration units of government agencies and the role they play in arranging jobs, describing them, organizing them, planning the workforce, working methods, training and the documents resulting from this activity, and it deals with a subject that has not been studied before, and the problem of the study lies in the diversity And the inflation of the documents of the General Administration, the organization and administration of the University of Assiut, the accumulated balance that is produced, and the lack of control of this increasing balance, determines how to transfer it to the National Archives, or destroy it, or what must be kept permanently, and the loss of control over this accumulated balance through operations Technical using conventional systems, or electronic systems.

The limits of the study are the records management of the General Administration of Organization and Administration at Assiut University since the administration’s inception until the date of 12/31/2020 AD, and the study used the case study methodology and tools: documents, checklist, field visits, direct observation, and the standardized interview.

Among the results of the study is the failure to apply the international standard ISO No.

(15489) for the management of current and historical archives, and the failure to coordinate with the Egyptian National Archives with regard to organization and management documents in terms of preservation, migration, destruction and all the processes that go through them, and among its recommendations is the application of the international standard ISO No.

(15489) related to the current and historical archive management, especially the basic tools of the exclusion authority, schedules of preservation periods, classification plan and training, and the study presented proposals for that, and the application of general and international codification for the archival description issued by the International Council of Archives and the study presented a proposal for that, the need to coordinate with the Egyptian National Archives in all What is related to organization and management documents.

The study consists of an introduction and two parts, the first part: the reality of Records Management in the management and administration units of government agencies: an applied study on the University of Assiut, and the second part: the evolution of the organization and management units in government agencies, and planning for the development of Records Management in it: an applied study on the University of Assiut, and five appendices In addition to the results, discussion and recommendations.