Awareness and use of electronic records management for administrative effectiveness in Osun state secondary schools

Abstract EN

The study investigated awareness and use of Electronic Records Management for Administrative Effectiveness in Osogbo Local Government Area Secondary Schools.

The study is a descriptive study; a sample of 300 respondents formed the participants for the study.

The instrument for data collections was inventory and was structured by the researcher for data collection and reliability level was 0.85.

Data collected were analyzed using statistics of (frequency counts, percentage, mean, standard and Pearson Product Moment Correlation (PPMC).

The findings of the study revealed that ERM that are available for administrative effectiveness in secondary school are office department connected to the internet, electronic media, generating set, and computer.

The study revealed that ERM is being used for administrative purposes by making use of computer for student registration, using internet for administrative purpose, sending emails messages for official work and to send SMS messages to communicate with both staff and students.

The study revealed that ERM plays a great role in administration of secondary school by management to protect the school administration against the risk of litigation and legal investigation, help protect the school administrative against risk and pitfall, provide valuable repository of information for future administration and help build trust, amongst others.

Hence, there was a positive and a significant relationship between relationship between ERM and administrative effectiveness and there was no significant difference in administrator attitude towards ERM usage and administrative effective in Secondary Schools base on gender.

The following recommendations were made such as: proper supervision to enable records managers to keep effective records of secondary schools and management must take control of records management so as to secure records in school, administrators must ensure that every staff involves in handling records in secondary schools under goes training for better performance, upgrading and using the existing servers as a storage media for complete electronic students' records keeping and ensure that the system used for electronic records management in secondary schools should cover all staff and students details instead of only personal and financial details.